Workflow failed on start (retrying) when anonymous users start workflows


Here is an interesting issue and subsequent workaround – anonymous users can create list items (if granted the appropriate permissions), but workflows will not start for anonymous users.

If you do some research on this topic, you’ll see lots of people trying to allow this, so that emails can be sent for example – but the answer is almost always “here is some code you can deploy.” That’s an unfortunate answer, as not all of us have the ability or skillset to write and deploy Visual Studio code to our environments or our client’s environments.

However, after lots of trial and error I came up with a solution using PowerShell.

Essentially, we need to do the following:

  1. Grant anonymous users the ability to add items
  2. Setup a SharePoint Designer workflow to do the e-mailing, or what have you – set the workflow to start when items are changed, not when items are created…
  3. Configure a PowerShell script to run against the site or sites so that the items get updated if they have not yet had their Workflow Status updated to “Complete”

The script is currently configured to iterate through a single site collection and all of it’s subwebs, looking for any “GenericList” (Custom List) that has items which have not yet been marked as “Completed” by the workflow engine…

Here is my PowerShell Script to update items:

Start-SPAssignment -Global
$Site = Get-SPSite http://siteurl
$Webs = $Site.AllWebs
	foreach ($Web in $Webs) {
		foreach ($list in $Web.Lists | where {$_.BaseType -eq "GenericList"}){
			foreach ($item in $list.Items | where {$_.Workflows.InternalState -ne "Completed"}) {
			$item.Update()
			}
		$list.Update()	
		}
	$Web.Dispose()		
	}
$Site.Dispose()
Stop-SPAssignment -Global

Setup a Windows Scheduled Task to run this every half-hour or so, and it will iterate through your site – kicking off any yet-to-be-started workflows under the context of whatever account you use in the Scheduled Task.

Disclaimer: This may cause heavy utilization of server resources if you have a large site collection, lots of lists, big lists, or if you run this against multiple web applications. I’m sure there are other (perhaps better) solutions, but this works for me. No warranty or guarantee is implied. 🙂

Enjoy!
RD